The preparation of the manuscripts for the proceedings should not impose
much additional work on you. To ensure this, we ask you to please read
this letter carefully despite its length.
We would like you to use the same style guidelines and therefore the same
style files and templates that were prescribed in the call for papers.
The instructions can be found at http://www.coling.org/format.html
The reason for getting in touch with you before the submission of the
final camera-ready versions is the large number of problems we experienced
when we checked the electronic submissions to the CFP. Nearly all of these
problems were due to missing fonts. Every font that is not among the 14
standard fonts installed on printers in the US or in Western-Europe has
to be explicitly "included" in the file (please refer to http://www.coling.org/postscript.html).
We will not be able to acquire missing fonts in time for the publication.
If you are not in Europe or Western Europe, the standard fonts on your
PS printers may be different, so that you will not be able to detect missing
fonts by just printing the file on your machines.
- Microsoft-whatever users
and Mac Users should use the options "Postscript Level 2", "PS Archive
Format", "Include Eastern Fonts" and "Include All Fonts" where available.
users should try to use the outline versions of computer modern fonts
(and _include_ them). This will result in better printing quality
and portability. This can be done with all _modern_ TeX installations
with the proper dvips options.
If you use non-standard fonts, complex illustrations, or if you have other
reasons to be worried about printing your file on our printers, you may
send us a pre-final version or a test file anytime before the final submission
date. We will check the manuscript and send you a reply with our findings.
You may also send a printed copy on A4 paper instead of or in addition
to your electronic submission as long as it arrives before the final deadline.
The final camera-ready manuscripts need to be sent to firstname.lastname@example.org
before 15 June 2000. Due to time constraints with the printers, we had
to move this date ahead of original planning. We will not be able to include
manuscripts which arrive after this date. Please take advantage of our
offer to do an early check on the printability of your paper.
We would STRONGLY PREFER getting POSTSCRIPT files as many
problems with the submitted papers came from improper PS->PDF conversions
done by the authors.
- The paper format needs
to be set to A4 (not letter).
- Check all places at which
names of authors, systems and references to your own work were omitted.
- If you use MS Word, please
remember to center a single author on the front page.
- The manuscript must NOT
display page numbers;
- Please stay within the
prescribed length limits, i.e. regular papers: 7 pages, project notes
and demos: 5 pages (sorry, no exceptions).
- Please do not solve space
problems by reducing font sizes.
Questions of technical nature
may be sent anytime to email@example.com
. Jan Timm, who solved many problems with the conversion of the original
electronic submissions, will try to provide advice.
Please address any other questions to firstname.lastname@example.org.
I wish you good luck with the preparation of your manuscripts and am looking
forward to seeing you in Saarbrücken.
With best regards,
Chair Organizing Committee
P.S.: Please don't forget to register for COLING at
or go directly to